Design and implementation of Inventory Management Audit to reduce company costs TRAUMA SPINE E.I.R.L. (#1311)

Authors

Acosta Celmi, Rosa Sofia

Hidalgo Alamo, Anthony Ronald

Lucano Cachay, Carla Luissiana Del Milagro

Abstract

Efficient inventory management is critical in the medical supplies industry to ensure product availability and minimize economic loss. However, many micro-enterprises still rely on manual systems that create discrepancies between recorded and actual stock levels. This study found a 9.62% discrepancy in stock levels, resulting in losses of up to $6,461.85 per month. To address this problem, the study aimed to evaluate the implementation of an inventory management methodology based on industrial engineering tools to reduce discrepancies and optimize stock control. An external audit was conducted in a micro-enterprise with a team of three people responsible for inventory. By analysing current records, the main causes of discrepancies were identified and the automation of processes through a digitalized control system was proposed. Following the implementation of corrective measures, the shortage of products was progressively reduced, reaching 6.95% in January, 5.91% in February and values below the 5% standard in March, April and May. In addition, economic recovery was evident, with an initial benefit of $969.28 in December and a progressive reduction in costs throughout the year, ensuring the company's operational sustainability. These results highlight the importance of modernizing inventory systems in micro-enterprises in the health sector, as the use of technology not only optimizes inventory management but also reduces costs and improves market competitiveness.